Parents and volunteers of the Alyeska Ski Club are one of our most important resources in maintaining a successful program for the athletes while helping to keep program costs down. Volunteer activities are social, fun and provide a meaningful contribution to the overall success of ASC. In order to hold successful races and events parents are asked to volunteer a minimum of three (3) days for each athlete enrolled.
There are a wide range of volunteer opportunities. Each volunteer description includes information about the amount of Volunteer Credit you will receive for a given position (1/2 Day, Full Day, Full Season).
There are inside, as well as outside volunteer positions. Race experience is not a necessary requirement for volunteering. We will be happy to teach you what you need to know. Full Day Race positions typically start at 9:30 or 10:00 and end 30 minutes after the last run. There will be a short break between the first and second runs and lunch is provided.
If you’re able to help out please click on the race link and select the days and jobs you can volunteer. When you hit the submit and sign up button on the bottom of the page it will ask you to log in or join. It is the same website we used last year, so many of you will already have a username and password. You will be sent a reminder 2 days before your volunteer day. If you need to change the day or job, log back into your account and select change your sign up. If you’re unsure about what position you would like to fill or you would like to shadow a particular position for learning purposes, sign up for General Help.
Lift tickets for Non-Season pass holders. For race volunteers who do not hold a season pass and are working positions that require you to be “on the hill” during the race, you will receive a lift ticket so that you can fulfill your duties on race day. Lift tickets will be provided to you when you check in the morning of the race.
The options for fulfilling your volunteer commitment are described below and grouped into 3 sections. The number of volunteers per race day is listed but will vary with the size and type of each race.
Race Volunteers are all the positions needed to put on a race. Each race requires approximately 25 volunteers.
Race Officials (Juniors Only) In order to hold USSA events we must have certified officials. Officials certification clinics are held every fall. Officials clinics, positions and descriptions are listed on the ussaak.org website under the Officials tab. If you are interested in learning more about these positions and qualifications please contact Scott Zahn, firstname.lastname@example.org.
Race Associated Special Events In addition to volunteer opportunities for races we also need volunteers to coordinate the banquets of title event races.
Please select from the menu below for details about each volunteer position.
Volunteer Coordinator (Season Credit, 1 – 2 Volunteers)
The Volunteer Coordinator is responsible for managing the Volunteer signup process. This position requires him/her to be available for questions regarding the volunteer positions and or the fulfillment requirements. Prior to each race the Coordinator shall contact all the volunteers for the race and make appropriate adjustments to cover any shortages.
Chief Gate Judge (Full Day Credit, 1 Volunteer)
The Chief Gate Judge should be licensed (not required for Mighty Mites). They organize and supervise the work of the gate judges, beginning with conducting the gate judge meeting to reviewing roles and rules and distributing materials. The Chief Gate Judge must designate the gates each gate judge will supervise and places the gate judges in position. At the end of each run, he/she will collect the gate judges’ cards and ensuring all information is accurate before delivering cards to the Referee.
Gate Judges (Full Day Credit, 5-8 Volunteers)
The Gate Judge is responsible for watching every racer complete an assigned number of Gates and recording faults. Check in at 10:00 for the Gate Judges meeting on race day where training, rule review and materials will be provided.
Course Crew (Full Day Credit, 2-6 Volunteers)
Juniors Only – The Course Crew must have either experience in the ski racing arena or have completed Course Crew Training. Check in at 9:00am to help with race arena set up. This may include putting up fences, transporting gates, rakes, shovels, salt bags, drills, etc. At the end of the race day you are expected to remain and help with race arena take down.
Banner Organizer (1/2 Day Credit, 1 – 2 Volunteers)
Juniors Only – This job involves picking up the race sponsor’s and ASC banners, taking them up to the race hill and hanging them at the start and finish and at the end of the race taking them down and returning.
Starter (Full Day Credit, 1 – 2 Volunteers)
The Starter is at the Start of the race and is responsible for giving the countdown or signal for each racer to start. They communicate with the Finish Ref and timing crew.
For Junior races this may also be the Start Referee. See Description under Race Official.
Assistant Starter (Full Day Credit, 1 Volunteer)
Juniors Only – The assistant starter calls the competitors to the start in their start order and assists in getting the racers lined up and into the start area.
FINISH Referee (Full Day Credit, 1 – 2 Volunteers)
The finish referee stands at the finish and records any infractions at the finish. They monitor the finish light beam and communicate with the starter and timing crew. They control the finish area.
For Junior races this is a certified official position, see description under Race Official.
ELECTRONIC Timers (Full Day Credit – 2 Volunteers)
Responsible for running the electronic timer and computer and printing results. Training is required and will be provided. This is an inside job!
JUNIORS Hand Timers (Full Day Credit, 4 Volunteers)
These individuals, two at the start and two at the finish, use a stopwatch and clipboard to hand record all the starts/finishes for use in case of an electrical timing malfunction.
MIGHTY MITE Bib Collector (1/2 Day Credit, 1 Volunteer)
The Bib collector needs to be at the finish to collect bibs. After the race the volunteer will take the bibs home, wash them, stack them in numerical order, and return them to the RTC before the next race.
JUNIORS BIB Room (1/2 Day Credit, 1 Volunteer)
TIME: 9:30 – 10:30 This volunteer will hang bibs on hooks, hand out to athletes and mark them off on start list. Place basket inside window so athletes can toss their bibs in when done. (During big events we may have the volunteer at the finish collecting bibs.) After the race hang up all bibs and write down any missing numbers. On the last day of a race or series take bibs home, wash them, stack them in numerical order, and return them to the RTC.
MIGHTY MITE Race Check In (1/2 Day Credit, 4 Volunteers)
TIME: 9:30 – 11:00 These volunteers are responsible for checking in racers on race day and passing out bibs.
ANNOUNCER JUNIORS Special Events (Full Day Credit, 1 Volunteer)
This person announces the racers’ names and times as they cross the finish, along with fun facts and sponsor recognition.
Kitchen / Lunch (1/2 Day Credit, 4-8 Volunteers)
Provide soup, crock-pot food, sandwich makings, a side dish or dessert for the volunteers and staff. Set up food in kitchen, monitor access (kindly keep nonvolunteers out of food), clean up after lunch.
JUNIORS SPECIAL EVENTS ONLY Scoreboard Writer and Runner (Full Day Credit, 1-2 Volunteers)
The Writer stands at the scoreboard near the finish and records each racer’s time as the PA Operator announces it. The scoreboard writer is also responsible for mounting the score sheets and writing in all racer names. The scoreboard runner will assist in ensuring the times are properly recorded if necessary.
Race Officials - Juniors Only
Technical Delegate (Full Day Credit, 1 Volunteer)
The TD must hold a valid TD license and certification for the level of the race being held. The primary duties of the TD are to make certain that the rules and directions of the governing body (USSA and/or FIS) are observed, verify requirements are met and that the event runs smoothly. They must be present at team captains meetings, be in the course area during the race and in the race office after the race to complete paperwork.
Chief of Race (Full Day Credit, 1 Volunteer)
The Chief of Race must be licensed and is a voting member of the Jury. They are responsible for the management of the entire event and represent the host club or area. He/she summons meetings for consideration of technical questions and leads the team captains’ meeting after consultation with the TD.
Race Referee (Full Day Credit, 1 Volunteer)
The Race Referee must be licensed, is appointed by the TD and is a voting member of the Jury as the competitor’s representative. The Referee is responsible for drawing the start numbers at the team captains meeting, and inspecting the course immediately after it is set. The Referee must complete the Referee Report after each run; listing any DNS, DNF or DSQ after reviewing GJ cards and start /Finish Referee reports then posting it on the official notice-board.
Start Referee (Full Day Credit, 1 Volunteer)
The Start Referee must be licensed. He/she controls the start area and must remain at the start from the beginning of inspection through the end of the event. They are responsible for making certain that the regulations for the start are properly observed. He/she determines late and false starts and reports the names of the competitors who did not start, and reports all start infringements.
Referee (Full Day Credit, 1 Volunteer)
The Finish Referee must be licensed. He/she must remain at the finish throughout the training and the race and make sure that the regulations for the finish are properly observed. He/she supervises the finish controller, the timing and the crowd control in the finish area and must be able to communicate immediately with the start at all times. They receive and communicate Forerunner reports and records DNF’s and any rule infringements regarding the Finish.
Chief of Timing and Calculations (Full Day Credit, 1 Volunteer)
The Chief of Timing and Calculations must be licensed and certified for the level of competition. They are responsible for supervising, documenting and enforcing the quality control of the timing and results. They supervise the starter, finisher, electronic and hand timers.
Race Associated Special Events
Banquet Coordinator (Season Credit, 1 – 2 Volunteers per event)
This volunteer coordinates the banquets for our Title Event Race Series (eg Coca Cola Race Series, Alyeska Cup, State Championships, Mighty Mite Weekend, etc…) Involves venue and meal selection, designing the program and medal distribution and coordinating volunteers to set-up venue, serve food, and clean-up venue.
Other Volunteer Opportunities
ASC Sponsorship Coordinator
This volunteer will coordinate with the Mighty Mite, Juniors and Masters Sponsorship Coordinators to design and implement an umbrella sponsorship program for the Alyeska Ski Club. Umbrella sponsors will be at a higher level and will include a more robust and tailored benefits package than program and title event sponsors. This volunteer will work closely with the Executive Director of ASC to design and implement the benefits package and identify, solicit and steward sponsors.
Estimated Annual Effort: 100
Volunteer period: year around
The ASC conducts three raffles each year. This volunteer obtains raffle sponsors, arranges for the printing of raffle tickets, distributes tickets to ASC members for sale, conducts and manages the proceeds. Ticket sales usually occur at the annual fall ski swap, Warren Miller Film and the annual dinner and auction.
Estimated Annual Effort: 16 hours
Volunteer period: October through February
Website Content Manager
ASC is looking for a volunteer with web design experience to update and maintain the content for each program on our newly designed alyeskaskiclub.com website.
Estimated annual effort: 120 hours
Volunteer period: year around
Volunteer Sign-up App Coordinator
ASC is looking for a volunteer to research and set-up a volunteer sign-up application for both the website and mobile devices. This volunteer would upload current volunteer opportunities for each program and track whether or not volunteer slots are being filled. This volunteer will work closely with the Program Administrators for Masters, Juniors, Devos, Freeskiing and Mighty Mites, as well as ASC’s Executive Director, to ensure all volunteer opportunities for events and races are offered via the application and in a timely manner.
Estimated annual effort: 100 hours
Volunteer period: year around
ASC Alumni Social, Sitzmark – February 14, 2016
This will be the first annual alumni social event recognizing the vast number of athletes that have been associated with the Alyeska Ski Club for almost 50 years. This social will be a signature event and fundraiser for the club. Volunteers for this event will work closely with the Event Coordinator, Executive Director and Alyeska Resort in designing and implementing the evening activities and program.
Estimated annual effort: 50 hours
Volunteer period: November – March