Parents and volunteers of the Alyeska Ski Club are one of our most important resources in maintaining a successful program for the athletes while helping to keep program costs down. Volunteer activities are social, fun and provide a meaningful contribution to the overall success of ASC. There are a wide range of volunteer opportunities.
New for the 2018/19 Season – Juniors Program Only
As parents/guardians of participants in the Alyeska Ski Club Juniors Program, you play a crucial role in the program not only through the support you provide your child/children, but also in supporting the program on race days, as it takes as many as 30 people to staff a USSA or FIS race. We have a very strong tradition of involving families in our ski races. Having a volunteer staff for these events helps us to host a safe and well run event as well as helps keep program prices lower for the entire club.
The Alyeska Ski Club has instituted a Race Work Day Policy that applies to all families with participants in U10-U19 programs. Every family is asked to contribute a specific number of race work days according to the following sliding scale:
U10 = 2 days
U12 – U16/U19 USSA = 4 days
Pre-FIS and FIS = 5 days
Race day volunteer duties are outlined below. Each race volunteer description includes information about the amount of Volunteer Credit you will receive for a given position (1/2 Day, Full Day, Full Season). Volunteers must sign up on SignUpGenius prior to each event in order to get credit for the days worked. Some positions are only available to volunteers who are certified Officials (Referees, Chief of timing, Race Administration, etc). If you are interested in volunteering in a position that requires certification, please watch for postings of Officials Clinics in the Fall. Most positions do not require any certification and many positions don’t even require any experience.
Work Day Deposit
In order to help assure that the club receives the required volunteer support, a work deposit is assigned for each athlete program at the time of registration. For families with MULTIPLE ATHLETES at ASC, the work deposit is based on the athlete’s program with the highest work deposit amount. It is important to note that contributions toward the total work days is considered as total family contributions!
Each Work Day is worth $100. A deposit will be assessed upon registration and either the full or a partial amount will only be charged to your account on April 30, 2019 if you are unable to fulfill the race day volunteer obligation. We don’t want your money, we want you to participate in as many events and races as possible to ensure we have a safe and fun race season!
U10 = $200
U12 – U16/U19 USSA = $400
Pre-FIS and FIS = $500
Opt Out Pay Now Option
If you are unable to volunteer for race days, you may opt-out of the volunteer commitment and pay your deposit during registration.
There are inside, as well as outside volunteer positions. Race experience is not a necessary requirement for volunteering. We will be happy to teach you what you need to know.
Race Day Requirements:
- Volunteers will meet upstairs in RTC, pick up any necessary supplies and lift ticket if necessary.
- Indicate which family is to receive the work credit.
- Check volunteer requirement and ask questions if you are not sure about qualification (some jobs require the volunteer to ski to a location and stay outside for prolonged hours; most jobs can only be accomplished by adults. Do not sign up children.)
- Work the entire shift (no credit can be given for partial work days unless you find a replacement).
- Check out at the end of the day.
- Have fun! Volunteering is a great way to learn more about ski racing and meet new people.
* If you are signed up and are unable to fulfill your job, please call (907) 229-0874 or email email@example.com ASAP so we can identify another volunteer to complete the job you signed up for.
Lift tickets for Non-Season pass holders
For race volunteers who do not hold a season pass and are working positions that require you to be “on the hill” during the race, you will receive a lift ticket so that you can fulfill your duties on race day. Lift tickets will be provided to you when you check in the morning of the race.
RACE VOLUNTEER DESCRIPTIONS
The options for fulfilling your volunteer commitment are described below and grouped into 3 sections. The number of volunteers per race day is listed but will vary with the size and type of each race.
Race Volunteers are all the positions needed to put on a race. Each race requires approximately 30 volunteers.
Race Officials (Juniors Only) In order to hold USSA events we must have Certified Officials. Officials certification clinics are held every fall. If you are interested in learning more about these positions and qualifications please contact Scott Zahn, firstname.lastname@example.org.
Race Associated Special Events In addition to volunteer opportunities for races we also need volunteers to coordinate the banquets of title event races.
Please select from the menu below for details about each volunteer position.
RACE VOLUNTEER OPPORTUNITIES for Juniors and Mighty Mites
*Please note that the race volunteer opportunities listed below count toward the Race Work Day Policy for Juniors families except where Mighty Mites only is listed.
Race Volunteer Coordinator (Season Credit, 1 – 2 Volunteers)
Juniors Only – The Volunteer Coordinator is responsible for managing the Volunteer signup process and tracking volunteer days for the Race Work Day Policy. This position requires him/her to be available for questions regarding the volunteer positions and/or the fulfillment requirements. Prior to each race the Coordinator shall contact all the volunteers for the race and make appropriate adjustments to cover any shortages.
Chief Gate Judge (Full Day Credit, 1 Volunteer)
The Chief Gate Judge should be licensed (not necessary for Mighty Mites). They organize and supervise the work of the gate judges, beginning with conducting the gate judge meeting to reviewing roles and rules and distributing materials. The Chief Gate Judge must designate the gates each gate judge will supervise and places the gate judges in position. At the end of each run, he/she will collect the gate judges’ cards and ensuring all information is accurate before delivering cards to the Referee.
Gate Judges (Full Day Credit, 5-8 Volunteers)
The Gate Judge is responsible for watching every racer complete an assigned number of Gates and recording faults. Check in for the Gate Judges meeting on race day where training, rule review and materials will be provided.
Course Crew (Full Day Credit, 2-6 Volunteers)
The Course Crew must have either experience in the ski racing arena or have completed Course Crew Training. Check in for the Course Crew meeting on race day to help with race arena set up. This may include putting up fences, transporting gates, rakes, shovels, salt bags, drills, etc. At the end of the race day you are expected to remain and help with race arena take down.
Banner Organizer (Part of Course Crew Credit, 1 – 2 Volunteers)
This job involves picking up the race sponsor’s and ASC banners, start and finish panels, taking them up to the race hill and hanging them at the start and finish and at the end of the race taking them down and returning. This volunteer is expected to be part of the course crew and can be assigned to other duties.
Starter (Full Day Credit, 1 Volunteer)
The Starter is at the Start of the race and is responsible for giving the countdown or signal for each racer to start. They communicate with the Finish Ref and timing crew.
Assistant Starter (Full Day Credit, 1 Volunteer)
Juniors Only – The assistant starter calls the competitors to the start in their start order and assists in getting the racers lined up and into the start area.
Timing Room (Full Day Credit – 2 Volunteers)
Responsible for running the electronic timer and computer and printing results. Training is required and will be provided. This is an inside job!
Hand Timers at Start and Finish (Full Day Credit, 4 Volunteers)
Juniors Only – These individuals, two at the start and two at the finish, use a stopwatch and clipboard to hand record all the starts/finishes for use in case of an electrical timing malfunction.
BIB Room and Bib Collector (1/2 Day Credit, 1 – 2 Volunteers)
This volunteer will hang bibs on hooks, hand out to athletes and mark them off on start list. Collect bibs at the finish from the athletes. After the race hang up all bibs and write down any missing numbers. On the last day of a race or series take bibs home, wash them, stack them in numerical order, and return them to the RTC.
Race Check In (1/2 Day Credit, 4 Volunteers)
Mighty Mites Only – These volunteers are responsible for checking in racers on race day and passing out bibs.
Announcer for Races (Full Day Credit, 1 Volunteer)
This person announces the racers’ names and times as they cross the finish, along with fun facts and sponsor recognition.
Lunch Preparation and Kitchen Duty (1/2 Day Credit, 6 Volunteers)
Provide soup, crock-pot food, sandwich makings, a side dish or dessert for the volunteers and staff. Set up food in kitchen, monitor access (kindly keep non-volunteers out of food), clean up after lunch.
RACE OFFICIALS Juniors Only
Technical Delegate (Full Day Credit, 1 Volunteer)
The TD must hold a valid TD license and certification for the level of the race being held. The primary duties of the TD are to make certain that the rules and directions of the governing body (USSA and/or FIS) are observed, verify requirements are met and that the event runs smoothly. They must be present at team captain’s meetings, be in the course area during the race and in the race office after the race to complete paperwork.
Chief of Race (Full Day Credit, 1 Volunteer)
The Chief of Race must be licensed and is a voting member of the Jury. They are responsible for the management of the entire event and represent the host club or area. He/she summons meetings for consideration of technical questions and leads the team captain’s meeting after consultation with the TD.
Race Referee (Full Day Credit, 1 Volunteer)
The Race Referee must be licensed, is appointed by the TD and is a voting member of the Jury as the competitor’s representative. The Referee is responsible for drawing the start numbers at the team captains meeting, and inspecting the course immediately after it is set. The Referee must complete the Referee Report after each run; listing any DNS, DNF or DSQ after reviewing GJ cards and start /Finish Referee reports then posting it on the official notice-board.
Start Referee (Full Day Credit, 1 Volunteer)
The Start Referee must be licensed. He/she controls the start area and must remain at the start from the beginning of inspection through the end of the event. They are responsible for making certain that the regulations for the start are properly observed. He/she determines late and false starts and reports the names of the competitors who did not start, and reports all start infringements.
Finish Referee (Full Day Credit, 1 Volunteer)
The Finish Referee must be licensed. He/she must remain at the finish throughout the training and the race and make sure that the regulations for the finish are properly observed. He/she supervises the finish controller, the timing and the crowd control in the finish area and must be able to communicate immediately with the start at all times. They receive and communicate Forerunner reports and records DNF’s and any rule infringements regarding the Finish.
Chief of Timing and Calculations (Full Day Credit, 1 Volunteer)
The Chief of Timing and Calculations must be licensed and certified for the level of competition. They are responsible for supervising, documenting and enforcing the quality control of the timing and results. They supervise the starter, finisher, electronic and hand timers.
RACE ASSOCIATED SPECIAL EVENTS
Banquet Coordinator (Season Credit per event, 1 – 2 Volunteers per event)
This volunteer coordinates the banquets for our Title Event Race Series (Alyeska Cup, State Championships, Brian Russell Memorial Costume Race, Devos Carnival Day, Mighty Mite Weekend, etc…) Involves venue and meal selection, designing the program and medal distribution and coordinating volunteers to set-up venue, serve food, and clean-up venue.
Other Volunteer Opportunities
Special Event Volunteers
ASC’s events could not happen without the support and dedication of our army of volunteers. There are numerous opportunities available during the following events:
- Fall Membership Social – September or October
- Winter Gear and Ski Swap – November
- Warren Miller Film – November
- Annual Dinner and Auction – February
- Masters Banquet – April
- Freeskiing Banquet – April
- Mighty Mites Banquet – April
- Juniors Banquet – April
- Spring Membership Social – May
ASC conducts four raffles each year. This volunteer obtains raffle sponsors, arranges for the printing of raffle tickets, distributes tickets to ASC members for sale, conducts and manages the proceeds. Ticket sales occur at the annual fall Ski Swap, Warren Miller Film, the annual Dinner and Auction and during the Spring Fling Raffle.
Website and Communications Volunteer
ASC is looking for a volunteer with a communications background and social media experience to update the content regularly on our newly designed alyeskaskiclub.com website. We are specifically looking for timely club or skiing community related news to post to our Facebook page which pushes to the home page of our website. We are also looking for someone to draft a quarterly membership newsletter. A design template and outline of desired categories and content for the newsletter has already been created.