Alyeska Ski Club
COVID Operations Plan

COVID-19 POLICY

The health and safety of our members is very important to the Alyeska Ski Club.

We continue to monitor CDC, state and muni health guidelines, as well as our governing bodies – US Ski and Snowboard (USSS), Freeskiers and Snowboarders Association (IFSA) and United States of America Snowboard and Freeski Association (USASA). We have put together an Operations Plan for the entire Alyeska Ski Club using known best practices that support physical distancing, sanitization of surfaces, reduced physical points of contact between all persons, and the use of masks when physical distancing is not an option. ASC has also instituted program specific changes, through a variety of approaches, to decrease the probability of transmission of COVID-19 during our activities and to support Alyeska Resort’s operations plan. We have adapted our operating procedures to include updated registration documents, a modified cancellation policy, revised use of our buildings and a declaration of health form that follows best practices for safe COVID-19 management. During this constantly evolving pandemic, we will continue to adjust our protocols as necessary to keep our membership safe and healthy.

US Ski and Snowboard COVID-19 Information »

IN GENERAL, WHAT TO EXPECT

  • ASC will be following CDC, State and Municipal health guidelines and recommendations throughout the season.
  • ASC will be following Alyeska Resort guidelines posted on https://alyeskaresort.com/comfort-safety/.
  • ASC will commit to continually reviewing CDC, State and Municipal health mandates, Alyeska Resort guidelines and US Ski and Snowboard (USSS), Freeskiers and Snowboarders Association (IFSA) and United States of America Snowboard and Freeski Association (USASA) guidelines. We will adjust our protocols as necessary to keep our membership safe and healthy.
  • ASC has a COVID-19 Coordinator to oversee the implementation and execution of US Ski and Snowboard’s Best Practices Guidelines and the United States of America Snowboard and Freeski Association (USASA) Return to Play Program COVID-19 Competition Guidance.
  • ASC will default to CDC guidelines for items not otherwise addressed.

HEALTH AND SAFETY

FACE MASKS

ASC will follow State, Municipal and Alyeska Resort mandates and policies for mask wearing.

ENSURING HEALTH PROTOCOLS ARE MET

One of US Ski and Snowboard’s requirement is for all ski clubs to employ a COVID-19 Coordinator on site.

This role is 100% COVID-19 related and is the central contact point for all COVID-19 questions and concerns. A list of duties is included in the US Ski and Snowboard COVID-19 Alpine Domestic Competitions Guidance.

Primary roles of the position are to:

  1. Review and stay abreast of the different mandates and governing documents that have nexus with the ski club (CDC, Municipal, State, ski governing bodies, etc.).
  2. Help develop a compliant operations manual for general club operations, travel, competitions, and events.
  3. Help develop and implement protocols to stay in compliance.

The COVID-19 Coordinator is working with our local health authority, Alyeska Resort, and various governing bodies of ski club management (including the US Ski and Snowboard Association, International Freeride Association, US Alpine Sports Association and the Federation of International Skiing) on specific COVID-19 regulations. The COVID-19 Coordinator will continue to develop our operations plans specific to each of our programs (Devos, Mighty Mites, Freeride, Juniors, Alpine X and Masters) since each program has varying governing bodies with distinct compliance requirements.

ASC’s Refund Policy is pro-rated to be as flexible as possible to accommodate various COVID-19 scenarios that may develop over the course of the season.

Programming days lost on account of weather events are not included in assessing days lost on account of COVID-19 closures.  This 2021-22 Refund and Credit Policy specifically addresses ASC’s ability to operate or not as a result of the COVID-19 health crisis.  ASC’s standard refund policy continues to apply with respect to voluntary or injury-related withdrawals from the program.

JUNIORS, FREERIDE AND ALPINE X –

  • If ASC is forced to cease operations completely during the 2021/22 season, members will be eligible for reimbursement of all unused and paid individual program training fees.
  • Membership dues and RTC fees of $140 per athlete are non-refundable.

MIGHTY MITES, DEVOS & MASTERS –

  • If ASC does not operate at all during the 2021-22 season, members will be eligible for 100% paid individual program fees reimbursement.
  • If ASC commences on-snow operations but then must cease operations for the remainder of the season before January 1, 2022, members will be eligible for 75% paid individual program fee reimbursement, in the form of a 50% refund and a 25% credit toward the family’s following year’s program fees.
  • If ASC commences on-snow operations but then must cease operations for the remaining season during the month of January 2022, members will be eligible for 50% paid individual program fee reimbursement, including a 25% refund and a 25% credit toward the family’s following year’s program fees.
  • If ASC commences on-snow operations, but then must cease operations during the month of February 2022, members will be eligible for a 25% credit toward the family’s following year’s program fees.
  • If ASC commences on-snow operations, but then must cease operations during the month of March 2022, members will not be eligible for a refund or credit.

In the event that Alyeska Resort delays opening due to COVID-19, or ASC starts the season later than scheduled, the membership will be provided with a revised policy.

  • The Race Training Center (RTC), Mighty Mite Shack and Devos Shack will be closed to the general membership. Staff, Coaches, Race Officials and key Mountain Personnel will be able to access the buildings.
  • The RTC will have increased cleaning in the common areas and especially in high-traffic areas and touch-point surfaces.
  • Hand sanitizer, wipes and masks will be available for use immediately upon entering and exiting the building.
  • Members will not be allowed to store their gear in the RTC. ASC will encourage families to use their vehicles or residence in Girdwood for gearing up and lunch breaks.
  • ASC will consider allowing staff and coaches to store gear in the RTC equipment room downstairs, Mighty Mite Shack and Devos Shack.
  • ASC will consider allowing use of the RTC for small groups to warm up in during cold or particularly wet weather periods.
  • To reduce pressure on the Daylodge, ASC will consider erecting tents as necessary outside the RTC with heat lamps for warmth or for equipment storage during wet weather.
  • The RTC gym will be available for use following the Health and Safety protocols outlined in this plan and under direct supervision of a coach.

DAILY PRACTICE IN GENERAL

  • ASC groups will meet coaches outside.
  • ASC will strive to maintain 6 – 8 athletes per group.
  • ASC’s younger groups should use more terrain based training.
  • ASC will enact staggered start/lunch/end times to manage the number of groups on the hill and in lift lines.
  • ASC will offer more and longer mid-week training blocks for Juniors, Freeride and Alpine X when possible.

DAILY PRACTICES, BY PROGRAM

Mighty Mites

Meetings

Coaches and Parent Meetings will allow for particpation via Zoom in a condensed format. Recorded sessions will also be available for viewing at a later date.

Mighty Mite Shack Use

Coaches will be allowed to store equipment in the AMM Shack. Morning and/or afternoon meetings will be held on the main floor of the RTC.

Schedule

AMM Daily Schedule: Elimination of lunch and a condensed ski period due to lack of indoor facilities for lunch and to reduce close contact of athletes when not skiing. Staggered start time of groups by age to limit crowds at Group Flags. Athletes unable to ski the full period can be returned to the RTC area and Program Director will contact parents.

  • Older Groups: 10 years old and older – Cougars, Rams, Wildcats, Snow Leopards
    Meet Coaches at 11:30 am and ski until 3:00 pm
  • Younger Groups: 9 years old and younger – Chipmunks, Otters, Beavers, Lynx, Tigers
    Meet Coaches at Noon and ski until 3:00 pm
  • Coaches can break as needed for warm-ups/rests up top, either outside under the Resorts Heaters, or inside if space is available, while maintaining social distance. If tents/heaters are available outside RTC/AMM Shack groups can also break there while maintaining social distance. For extreme cold days we will have a process for warm up periods inside the RTC with management for distancing, limited entrance and separate exit. Families will be encouraged to send athletes with snacks like protein bars for athletes during these breaks.

Coach Considerations

  • Coaches will help facilitate social distancing amongst athletes when doing group activities.
  • Coaches will monitor break periods. They will accompany athletes as a group to warm up in the RTC if the RTC is not at capacity.
  • Coaches will be required to meet the minimum day requirement for a full-time and part-time coaches. However, illness will be an excused absence to ensure no one coaches when sick. Additionally, any quarantine required from Covid19 exposure will also be excused.
  • Coaches will sign the Staff Protocol Form during the ASC registration process for staff and coaches.

Awards

  • Perfect attendance will not be awarded this year and overall attendance will not be used to calculate end of season awards to ensure athletes do not participate when ill or after exposure to Covid19.
  • Daily coaches’ grouping information may be automated (TBD) but if not a drop box will be provided at the end of the ski session.

Devos

Meetings

Coaches and Parent Meetings will allow for particpation via Zoom in a condensed format. Recorded sessions will also be available for viewing at a later date.

Mighty Mite Shack Use

Coaches will be allowed to store equipment in the Devos Shack. Morning and/or afternoon meetings will be held on the main floor of the RTC.

Schedule

Devos Revised Daily Schedule: Elimination of lunch and a condensed ski period due to lack of indoor facilities for lunch and to reduce close contact of athletes when not skiing. Staggered start time of groups by age to limit crowds at Group Flags. Athletes unable to ski the full period can be returned to the RTC area and Program Director will contact parents.

  • Older Groups: 11 years old and older
    Meet Coaches at 11:30 am and ski until 3:00 pm
  • Younger Groups: 10 years old and younger
    Meet Coaches at Noon and ski until 3:00 pm
  • Coaches can break as needed for warm-ups/rests up top, either outside under the Resorts Heaters, or inside if space is available, while maintaining social distance.  If tents/heaters are available outside RTC/AMM Shack groups can also break there while maintaining social distance. For extreme cold days we will have a process for warm up periods inside the RTC with management for distancing, limited entrance and separate exit.  Families will be encouraged to send athletes with snacks like protein bars for athletes during these breaks.

Coach Considerations

  • Coaches will help facilitate social distancing amongst athletes when doing group activities.
  • Coaches will monitor break periods. They will accompany athletes as a group to warm up in the RTC if the RTC is not at capacity.
  • Coaches will be required to meet the minimum day requirement for a full-time and part-time coaches. However, illness will be an excused absence to ensure no one coaches when sick.  Additionally, any quarantine required from Covid19 exposure will also be excused.
  • Coaches will sign the Staff Protocol Form during the ASC registration process for staff and coaches.
  • Daily coaches debriefs, attendance and grouping information may be automated to provide opportunity to submit later that day/evening electronically for Head Coach review and make group adjustments for following week (TBD). If not, a box will be provided at the RTC at the end of the ski session.

Juniors

Meetings

  • Parent Meetings will be held via Zoom in a condensed format. Recorded sessions will also be available for viewing at a later date.
  • Coaches will be meeting on Sundays for staff meetings at 9:00am on the main floor of the RTC.

RTC Use

  • Gym and video analysis will be managed by coaches. Coaches are responsible for keeping small groups and practicing social distancing during these sessions.
  • Athletes are not allowed in the RTC unless accompanied by a coach.
  • Athletes are not allowed in the Equipment Storage area or gym downstairs unless accompanied by a coach.
  • Athletes will meet coaches outside of the RTC and will have warmup breaks as a group accompanied by at least one coach.

Schedule

Weekend Training Lanes
Block 1    10:30am – 2:00pm
Block 2     2:30pm – 5:30pm

Weekend Lunch Blocks
Block 1     2:30pm – 3:30pm
 Block 2     1:00pm – 2:00pm

Weekend Gym Usage
Block 1   10:30am – 12:30pm
Block 2     3:30pm – 5:30pm

Lunch breaks will be dependent on lane space assignments. Groups will know their lanes space assignment on the Tuesday prior to the weekend.

 Coach Considerations

  • Coaches will help facilitate social distancing amongst athletes when doing group activities.
  • Coaches will monitor break periods. They will accompany athletes as a group to warm up in the RTC if the RTC is not at capacity.
  • Coaches will be required to meet the minimum day requirement for full-time and part-time coaches. However, illness will be an excused absence to ensure no one coaches when sick.  Additionally, any quarantine required from Covid19 exposure will also be excused.
  • Coaches will sign the Staff Protocol Form during the ASC registration process for staff and coaches.

Equipment Handling and Storage

  • Radios: Radios will be numbered and assigned at the beginning of the season. If the radio is forgotten, coach may use a reserve radio and return it at the end of the day for sanitization. If no radios are available, the coach will have to remain without a radio for the day.
  • Drills: Drills will be assigned to head coaches and to assistant coaches upon availability. If the drill is forgotten, coach may use a reserve drill and return it at the end of the day for sanitization. If no drills are available, the coach will have to remain without a drill for the day.
  • Dryland equipment and gym maintenance: Coaches will be responsible for gym equipment and cleaning at the end of each dryland session.
  • Athlete Lockers: Athletes will not be allowed to use lockers this season.
  • Coaches Lockers: Coaches will have one locker assigned for the season in the equipment storage room. Coaches are responsible for keeping their storage area clean at all times.

Travel

  • For traveling teams, ASC will continue to require proof of a negative COVID test taken within 72 hours of departure for all athletes and coaches. ASC will also provide access to tests during travel for symptomatic athletes and coaches and will follow current CDC guidelines for all athletes or coaches that test positive for COVID.

 

Freeride

Meetings

  • Coaches and Parent Meetings will be held via Zoom. Recording will be available upon request.

RTC Use

  • Athletes are not allowed in the RTC unless accompanied by a coach.
  • Athletes are not allowed in the Equipment Storage area or gym downstairs unless accompanied by a coach.
  • Gym and video analysis will be managed by coaches. Coaches are responsible for keeping small groups and practicing social distancing during these sessions.

Schedule

  • Daily Schedule: This schedule may change based on mountain conditions, and coach training plans. Athletes and parents are required to stay updated via Team Snap and email.
  • Weekday Schedule:
    • Athletes will meet coaches in front of the RTC at 3:30pm and train until 7:30pm. Coaches can break as needed for warm-ups/rests up top or at the base area.
      • Thursday’s 3:30pm-7:30pm
      • Friday’s 3:30pm-7:30pm
    • Weekend Schedule:
      • Morning Session: Meet in line at Chair 4 at 10:00am on time.
      • Lunch: Staggered lunch schedule. It is recommended athletes pack a lunch, eat at home or utilize warming tents/stations when available.
        • U12 and 12-14 Age Groups: 12:00pm-1:00pm
        • 15-18 Age Group: 1:00pm-2:00pm
      • Afternoon Session: Meet at top of Chair 6 at time designated above based on your age group. Skiing will end at 3:30pm.
    • Winter Break Camp (December 28-30) Schedule:
      • Morning Session: Meet in line at Chair 4 at 10:00am on time.
      • Lunch: Staggered lunch schedule. It is recommended athletes pack a lunch, eat at home or utilize warming tents/stations when available.
        • U12 and 12-14 Age Groups: 12:00pm-1:00pm
        • 15-18 Age Group: 1:00pm-2:00pm
      • Afternoon Session: Meet at top of Chair 6 at time designated above based on your age group. Skiing will end at 3:30pm.
    • Coaches can break as needed for warm-ups/rests/lunch up top or at the base area, either outside under the Resort’s heaters, or inside if space is available.  If tents/heaters are available outside RTC, groups can also break there.
    • For extreme cold days there will be a process for warm up periods inside the RTC.  Families will be encouraged to send athletes with snacks like protein bars for athletes during these breaks.

Coach Considerations

  • Coaches will help facilitate social distancing amongst athletes when doing group activities.
  • Coaches will monitor break periods. They will accompany athletes as a group to warm up in the RTC if the RTC is not at capacity.
  • Coaches will be required to meet the minimum day requirement for full-time and part-time coaches. However, illness will be an excused absence to ensure no one coaches when sick.  Additionally, any quarantine required from Covid19 exposure will also be excused.
  • Coaches will sign the Staff Protocol Form during the ASC registration process for staff and coaches.
  • Coach briefings will be discussed via group text.

Equipment Handling and Storage

  • Athlete Lockers: Athletes will not be allowed to use lockers this season.
  • Coaches Lockers: Coaches will have one locker assigned for the season in the equipment storage room. Coaches are responsible for keeping their storage area clean at all times.
  • Radios: Each coach will be issued a radio at the beginning of the year. Coach must sign out their radio and charger at the beginning of the year. They will then sign in their radio and charger at the end of the year. Radios will be labeled with names.
  • Camera and tri-pod: Coaches must disinfect camera and tripod after each use.

Travel

  • For traveling teams, ASC will continue to require proof of a negative COVID test taken within 72 hours of departure for all athletes and coaches. ASC will also provide access to tests during travel for symptomatic athletes and coaches and will follow current CDC guidelines for all athletes or coaches that test positive for COVID.

 

Alpine X

Meetings

  • Parent Meetings will be held via Zoom.
  • Head Coach will meet on Sundays for the Juniors staff meeting at 9:00am on the main floor of the RTC.
  • Head Coach will attend Freeride coach meetings periodically.

RTC Use

  • Athletes are not allowed in the RTC unless accompanied by a coach.
  • Athletes are not allowed in the Equipment Storage area or gym downstairs unless accompanied by a coach.
  • Gym and video analysis will be managed by coaches. Coaches are responsible for keeping small groups and practicing social distancing during these sessions.

Schedule

  • Coaches can break as needed for warm-ups/rests/lunch up top or at the base area, either outside under the Resort’s heaters, or inside if space is available.  If tents/heaters are available outside RTC, groups can also break there.
  • For extreme cold days there will be a process for warm up periods inside the RTC.  Families will be encouraged to send athletes with snacks like protein bars for athletes during these breaks.
  • Daily Schedule: The training schedule is subject to change to maximize training opportunities based on weather/snow conditions, lane space, gym space and crowd/chairlift line management. Athletes and parents are required to stay updated via Team Snap and email.

Coach Considerations

  • Coach will help facilitate social distancing amongst athletes when doing group activities.
  • Coach will monitor break periods. They will accompany athletes as a group to warm up in the RTC if the RTC is not at capacity.
  • Coach will be required to meet the minimum day requirement for full-time. However, illness will be an excused absence to ensure no one coaches when sick. Additionally, any quarantine required from Covid19 exposure will also be excused.
  • Coach will sign the Staff Protocol Form during the ASC registration process for staff and coaches.

Equipment Handling and Storage

  • Radios: Radios will be numbered and assigned at the beginning of the season. If the radio is forgotten, coach may use a reserve radio and return it at the end of the day for sanitization. If no radios are available, the coach will have to remain without a radio for the day.
  • Drills: Drills will be assigned to head coaches and to assistant coaches upon availability. If the drill is forgotten, coach may use a reserve drill and return it at the end of the day for sanitization. If no drills are available, the coach will have to remain without a drill for the day.
  • Dryland equipment and gym maintenance: Coach will be responsible for gym equipment and cleaning at the end of each dryland session.
  • Athlete Lockers: Athletes will not be allowed to use lockers this season.
  • Coach Lockers: Coach will have one locker assigned for the season in the equipment storage room. Coach is responsible for keeping their storage area clean at all times.

Travel

  • For traveling teams, ASC will continue to require proof of a negative COVID test taken within 72 hours of departure for all athletes and coaches. ASC will also provide access to tests during travel for symptomatic athletes and coaches and will follow current CDC guidelines for all athletes or coaches that test positive for COVID.

Masters

Schedule

  • On training days Masters will meet coaches at top of Ted Stevens Express at 11:15am for group skiing and will ski until 3:30pm with a 45 minute break scheduled.
  • TeamSnap will be the primary form of communication and updates to training schedules along with a message board located outside RTC.
  • Race day programs will be set via TeamSnap the morning of each race – all safety protocols will apply to race days.
  • Race day registration for non-Masters members will be done through email communication with the Masters Program Administrator.